Rho Chi Society Gamma Xi Chapter Officers
|Rho Chi Officers|
|Emmanuella Tamfu||Vice President|
|Atara Taylor||Vice President|
|Juste Munezero||Vice President|
Each member chapter shall designate in its bylaws the following elected offices: President, Vice President, Secretary-Treasurer (or a Secretary and a Treasurer) and Historian. A member chapter may have additional elected officers as deemed necessary by the chapter. Each member chapter shall designate in its bylaws the duties of the officers, the duration of their office, and the manner of their election. Each member chapter shall have a faculty advisor. Based on the individual Chapter's Constitution and/or Bylaws, additional duties may be assigned to the elected Chapter officers. Additional officers may be elected, as prescribed by the Chapter's Constitution and Bylaws, to fulfill the needs of the Chapter.
Chapter President: The Chapter President is the presiding officer of the local Rho Chi Society Chapter and shall conduct the chapter in a fashion consistent with the vision and mission of the Society. It shall be the responsibility of the Chapter President to:
- In consultation with fellow officers and members, establish the agenda for Chapter meetings and at the appointed time, call the meeting to order after ascertaining that a quorum is present.
- Conduct the business scheduled to come before the assembled Chapter members.
- (c) state and put to vote all questions that legitimately come before the Chapter members as motions and to announce the result of each vote.
- Expedite business in every way compatible with the rights of members, including deciding all questions of order.
- Authenticate when necessary, all acts, orders and proceedings of the assembled membership.
- Declare meetings adjourned when the assembled membership so votes or at the time prescribed.
Chapter Vice-President: The Chapter Vice President, in the absence of the President, assumes the responsibilities of the President.
Chapter Secretary: The Chapter Secretary is the recording officer for the chapter and custodian of its records, except those specifically assigned to others. It shall be the responsibility of the Chapter Secretary to:
- Serve as the primary communication conduit between the Chapter Officers and Chapter membership
- Keep a record of all proceedings (minutes) of the chapter.
- Keep on file all Chapter committee reports.
- Keep the Chapter's official membership roll.
- Make the minutes and records available to Chapter members upon request.
- Notify officers, committee members and delegates of their election or appointment and furnish committees with documents required to perform their duties.
- Maintain paper-based or electronic records in which the bylaws, special rules of order, standing rules and minutes are entered
- Prepare, in consultation with the presiding officer, an order of business for each meeting.
- In the temporary absence of the Chapter President and Vice President, call the meeting to order and preside. In the permanent absence of the Chapter President and Vice President, the Secretary shall serve as President until an election replacing the President is held.
Chapter Treasurer: The Chapter Treasurer is the officer entrusted with the Chapter funds. The specific duties will vary depending on the individual chapter Bylaws. The Treasurer cannot disburse funds except by authority of the Chapter or as the Chapter Bylaws prescribe. The Treasurer should assume responsibility for the preparation of the budget for the year in which s/he holds office, and is required to make a full financial report annually or as prescribed by the Chapter's Bylaws.
Chapter Historian: The specific duties will vary depending on the individual chapter Bylaws. Together with the Chapter Secretary, the Chapter Historian shall prepare and submit the Chapter's Annual Report to the Society's National Office, and maintain a narrative or photographic archive of significant chapter activities during his/her term of office.
Faculty Advisor(s): Rho Chi Society Faculty Advisors are faculty members of their respective institution who are members of The Rho Chi Society, who have an interest in the welfare of local student members and their chapter, and who are appointed in their role by the Dean (or designee) of the School or College of Pharmacy. The Society does not require a limit in the length of an appointment as Faculty Advisor. Faculty Advisors are a critical link to the National organization and in effect, act as the local representative of the Society. In that role, they should have a working knowledge of the Society and its Constitution and Bylaws, especially as it applies to local chapter conduct. Advisor responsibilities include but are not limited to:
- Direction and review of local determinations of eligibility for membership in the Society. Direction of local chapter elections of new members, review and timely submission of Chapter Membership Election Reports, and conduct of local initiation of new members.
- Ensuring that timely, complete, and accurate chapter reports are submitted to the National Office. Likewise, the advisor should distribute information from the National Office directed to Advisors, Officers, and members.
- Informing and guiding local chapter officers and members regarding Society awards and scholarships.
- Timely reporting of chapter officers' names and contact information to the National Office.
- Ensuring Chapter representation at the Society's National Convention. Advisors are encouraged to attend the National Conventions of Rho Chi and may act as delegate in the absence of a student delegate.
- Attendance at all official Chapter meetings.
- Assuring that the financial matters of the local chapter are in good order.
- Attendance at Society-conducted Faculty Advisors' meetings.